Rental Agreement & House Rules

1The property

• 3 W. Ann Street: single-family house
• 5 W. Ann Street: one side of a duplex
• 7 W. Ann Street: the other side of the duplex

All in Oneonta, NY 13820. Direct bookings are for the whole property (all three houses). The homes are furnished and rented for short vacation stays only. This is not a lease, and it doesn't create any tenancy rights.

2Check-in & check-out

• Check-in: 4:00 PM. Early check-in only if we approve it ahead of time.
• Check-out: 9:00 AM.

The cleaning crew starts right at 9:00. If anyone is still there after 9:00 AM, we may deduct the crew's lost time and related costs from the security deposit. We'll send door codes or key instructions before you arrive.

3Payment & security deposit

• Your quote is the full rent. It includes cleaning and all occupancy and sales taxes, with no surprise fees.
• Once the agreement is signed, we send you a secure Stripe link to pay by credit or debit card. Your dates are held once payment is received.
• A $1,000 refundable security deposit (one deposit for all three houses) is paid along with the rent, as its own line item.

The group organizer pays us directly and handles collecting shares from other families. We're not part of any cost-sharing between families.

4Cancellations & refunds

• Cancel in writing. Email to [email protected] is fine.
• Refunds go back to the original card within 14 days. Stripe card processing fees are not refundable.
• If we have to cancel, or the homes can't be used because of fire, flood, or a similar event outside your control, you get a full refund.
• Tournament schedule changes, weather, travel trouble, or families dropping out don't count as an owner cancellation. We recommend travel insurance.

5Guests & chaperones

• Maximum 20 overnight guests across all three houses.
• Send us your final headcount and the names of the adults staying in each house at least 14 days before arrival.
• Only registered team members, families, and coaches may stay overnight.
• The organizer, or a named adult chaperone, is responsible for the whole group. Chaperones must be 21 or older.
• At least one adult must stay in each house whenever minors are staying there. Minors must be supervised at all times.

If there are more than 20 guests, we may ask the extra guests to leave without a refund.

6House rules

• 🚭 No smoking or vaping inside any house. Outdoors only where allowed, and away from doors and windows.
• 🐾 No pets.
• 🎉 No parties or events, and no outside overnight guests. Small, respectful team get-togethers are fine.
• 🌙 Quiet hours are 10:00 PM to 8:00 AM. Please be good neighbors at all times.
• 🚗 Park in the driveways or on the street only. No parking on lawns, and don't block driveways, sidewalks, or neighbors. Follow City of Oneonta parking rules.
• 🔥 No fireworks or illegal activity. No open fires except in an approved fire pit. Grills outdoors only, away from the buildings. Don't tamper with smoke or CO detectors.
• 🧹 Before you leave: tidy up, take out the trash, put dishes in the dishwasher, turn off lights, heat, and AC, and lock all doors. Tell us about any damage or problems right away.

We may enter with reasonable notice for repairs or to check on a complaint, and without notice in an emergency. If the rules are seriously broken, we may end the stay without a refund.

7Damage

The group is responsible for loss or damage beyond normal wear and tear caused by anyone in the group or their visitors. That includes extra cleaning, lost keys or lockouts, and smoking or pet violations.

• We send photos and an itemized bill within 14 days after check-out.
• Documented costs come out of the $1,000 deposit first. If costs go over the deposit, the group pays the difference within 14 days, and you authorize us to charge the card used for the booking.

8The fine print, made simple

• Stairs, yards, decks, and outdoor equipment carry normal risks. The group accepts those risks, and releases the owner from claims for injury, illness, loss, or theft, except where caused by the owner's gross negligence or intentional misconduct.
• We're not responsible for guests' belongings or vehicles, or for utility, Wi-Fi, or appliance outages, but we'll work to fix problems quickly.
• New York law applies. Disputes are handled in Otsego County, NY courts.
• Changes must be in writing (email is fine). Electronic signatures count the same as originals.
• The person signing must be at least 18 and authorized to sign for the group.

This page is a summary. The signed rental agreement is the official version, and it controls if anything here differs.